Accounting Assistant / AP Clerk

Accounting Assistant/AP Clerk

Title: Accounting Assistant / AP Clerk

Department: Accounting

Position: Full Time

Shift Schedule: Day

Exempt Status: Non-Exempt 

About CDS Logistics: At CDS Logistics, we are specialists in last mile delivery services for kitchen cabinets, windows, doors, and appliances. We service our customers through a nationwide network consisting of over 80 locations making over 1 million deliveries annually to homes, job sites and retail locations. Our team-oriented approach, together with our proprietary technology, enables us to exceed our customers’ expectations.

We are not perfect, but we try to be. We hold ourselves to the highest standards, ensuring every customer is treated with respect and every order handled as if it were our own. We support our team members to ensure their career success with training programs, accessible leadership, and ongoing talent development.

Our Mission: “Creating Customers by Servicing Customers”

Our Guiding Principles:

1. Put Safety First

2. Respect for Others

3. Treat Customer Orders Like Our Own

4. Deliverable Measurable Excellence

5. Pursue Relentless Improvement

About the Job 

CDS Logistics & Home Services is seeking a detail-oriented and proactive Accounting Assistant with a strong focus in Accounts Payable to support our financial operations across a growing network of final-mile delivery service partners. Reporting to the Accounting Manager, this role is responsible for ensuring accurate, timely, and well-documented payables activities, vendor management, and adherence to internal controls. The ideal candidate is organized, dependable, and confident communicating with both internal teams and external vendor/agent partners.

Essential Job Functions:

Accounts Payable Management (Primary Focus)

• Process weekly payables accurately and on schedule, including invoice validation, pay rate verification, and supporting documentation review
• Maintain and update vendor/agent profiles, ensuring accurate setup and required compliance documentation
• Enter invoices and payables into the AP system with correct coding and approval routing
• Prepare ACH payment runs and physical checks for review/approval in accordance with internal controls
• Respond to vendor and agent inquiries professionally, researching discrepancies and resolving issues in a timely manner
• Perform regular statement reconciliations, aging review, and follow-up on outstanding items to ensure vendor accounts remain current
• Monitor exceptions, missing documents, and discrepancies, escalating as appropriate and communicating resolution steps

General Accounting Support

• Assist with expense report processing and verification of receipts in accordance with company policies
• Support month-end closing activities including reconciliations, accrual preparation, and reporting
• Maintain organized records and ensure adherence to internal financial controls and confidentiality standards
• Assist with other accounting or administrative tasks as needed to support department goals

Required Education and Experience:

• 1–3 years of accounting experience, preferably with a strong Accounts Payable component
• Proficient in Microsoft Excel (VLOOKUPs, filters, basic pivot tables)
• Ability to work independently, manage deadlines, and maintain high accuracy
• Strong communication skills and customer service mindset when working with vendors/agents
• Willingness to learn while working in a team environment.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field
• Experience in a high-volume payables environment
• Experience with Microsoft Dynamics GP (Great Plains)
• Exposure to TMW or similar logistics / order management systems

Competencies:

• Strong attention to detail in fast-paced environments
• Understanding of basic accounting principles
• Professional and clear communication skills
• Ability to build strong working relationships across teams and external parties
• Critical thinking and problem-solving
• Commitment to confidentiality and integrity

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear, sit, stand, for 8+ hours per day, use hands to finger, handle or feel; and reach with hands and arms. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The employee must occasionally lift, push, pull and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading, typing and use of wrists, hands, and fingers.

Travel

No travel is expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.